Research Services

There are no fees for research done on the premises. For telephone, e-mail, fax and mail research requests, the fees are as follows:

Between two and four weeks may be required to complete research requests. Rush requests (those that must be completed in less than one week) will be considered for a fee.

Reproductions

For non-University users, reproductions are provided under license agreement for the purposes indicated by the users of these services.

1. PUBLICATION USE - BLACK AND WHITE photographic copies. Use fee includes non-exclusive world rights, one-time (one edition), one-use, single language publication rights.

2. EXHIBITION USE: Photographic copy prints for exhibition or display purposes only. Fees do not include any publication rights or permissions for other uses.

3. PROJECTION USE: images for public lectures, classroom instruction, and business presentations. Fees do not include any publication rights or permissions for other uses.

4. INTERNET USE: Photographic copy prints for use on a web site or other Internet use. These fees do not include the costs of reproducing the prints. Fees are quoted upon request.

Conditions governing use of reproductions are specified in a contractual agreement, to be signed both by the user and a representative of the Archives, and are listed below.

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Conditions of Use

1. To use the photographic copy only once and only for the purpose stated in the agreement. Re-use of an image for the same purpose or any subsequent edition, different languages, Internet, etc. must be applied for in writing. There is a reuse fee. Any scanned images must be deleted from computer files after the one-time use is completed.

2. To credit properly. The credit line as stated in the agreement must be used as specified. When provided, the photographer’s name must also be included in the credit line.

IT IS MANDATORY THAT YOU CREDIT AS SPECIFIED:

1. With printed matter, it is preferred that the credit line appear on the same or facing page as the illustration. Crediting of each individual item is mandatory in all cases.
2. With films, videotapes, DVD’s, etc., include the credit with the other “Sources of Illustrations.” In manuals that accompany such productions, credit at the point where the illustration is discussed.
3. With exhibitions, credit within the exhibition area.

3. To give the Archives one complimentary copy of any published work, except motion pictures, in which the photographic copy appears.

4. To indicate in the accompanying caption or label any and all changes that you have made to the original copy, such as taking a detail, superimposing, tinting, etc.

5. Not to permit others to reproduce the photographic copy or any facsimile of it.

6. Not to reproduce the photographic copy as a dust jacket, an end paper or to use in an advertisement or any commercial use of a similar nature, nor to mass reproduce as unbound material unless specifically authorized by a “letter of permission.”

7. The granting of permission to publish by the Archives does not absolve users of materials from securing permission from copyright owners and payment of such additional fees as the owners may require if the Archives does not own copyright or if the material is not in the public domain

8. In permitting the publication of a photographic copy, the Archives and Special Collections do not surrender their own rights to publish it, or to grant permission to others to do so.

9. The Archives and Special Collections reserve the right to limit the number of photographic copies; to restrict the use of reproduction of rare or valuable material involving unusual difficulty in copying; and to charge a higher copying fee than specified. Copies are not supplied to picture agencies except by special arrangement.

10. Any exceptions or additions to the above conditions will appear on, and be considered part of, the letter agreement.

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Photograph Production and Associated Costs

The following costs of production will be charged only in addition to the use fee.

To compute total production costs add the appropriate charges listed below so as to produce the desired product. For example, usually the total production cost to obtain an 8" x 10" black and white photo print would be $27.00 which is the sum of $15.00 for the negative (if one was needed for printing) and $12.00 for printing.

All negatives are the property of the archives and are not available for purchase.

For other requirements (e.g., larger prints, color, mounting, etc.), prices can be quoted upon request.

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Order Fullfillment and Delivery

PROCESSING: Processing of a photographic order will begin upon receipt of: 1) the signed original copy of the “Photography and Use Agreement” and 2.) advance payment of all use fees and production charges.

Please order your photographic prints well in advance of when you need them since completion dates are estimates only and cannot be guaranteed.

Normal Service: Eight days (not including shipping time) from receipt of advance payment and signed original copy of the Archives agreement.

Rush Service: Four days (not including shipping time) from receipt of advance payment and signed original copy of the Archives agreement; a 100% surcharge will be added to the total order.

Service with a faster turnaround time than four days may be available upon request for an additional fee.

Shipping: All orders are shipped by first class mail (postpaid) unless special delivery is requested and prepaid.

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Special Conditions and Fees

REUSE FEES: All requests for reuse or change in use must be applied for in writing. Reuse fees for the same use are normally one half of the current fee. Reuse fees for different uses are the current fee. Requests for Non-exclusive World Rights, in all languages and editions, will be considered and fees can be quoted upon request.

SPECIAL FEES: Rates for other uses not listed in this schedule can be quoted upon request. All fees listed are subject to change without notice. Reduced rates are offered to donors needing copies of materials that they have previously donated to the Archives. Special hourly and daily rates for filming and videotaping from the collections can be quoted upon request.

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Non-Profit Fee Eligibility

We are pleased to support the missions of non-profit organizations by providing reduced rates. Non-profit fees are available only to those organizations that provide proof of legal non-profit status by submitting suitable documentation such as tax-exempt certificates or letters of identification. For-profit corporations, partnerships, private businesses, and individuals working for, or with, non-profit organizations and government agencies on projects or publications sponsored by those organizations may be eligible to receive non-profit rates with suitable letters of identification.

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Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyright material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use”, that use may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgement, fulfillment of the order would involve violation of the copyright law. The granting of permission to publish by the Archives does not absolve users of materials from securing permission from copyright owners and payment of such additional fees as the owners may require if the Archives does not own copyright or if the material is not in the public domain. Applicants assume all responsibility for questions of copyright and invasion of privacy that may arise in copying and in the use made of the photographic copy.

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